Sistema de gestión para trabajos de grado en posgrado
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Date
2025
Authors
Director
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Publisher
Pontificia Universidad Javeriana Cali
Abstract
La Universidad Javeriana Cali actualmente gestiona los trabajos de grado de manera manual, lo que implica una considerable carga de trabajo para el personal académico y aumenta el riesgo de errores y problemas en el proceso de evaluación. La comunicación, citación, registro de actas y verificaciones se realizan a través de correos electrónicos, generando repetición y posibles confusiones. La solución actual, basada en el uso de Excel y Teams, se muestra insuficiente y otras alternativas comerciales presentan limitaciones. Como respuesta a estos desafíos, se desarrolló un sistema de gestión integral que permitiera a los estudiantes tener un seguimiento claro del estado de sus trabajos, ingresar, registrar, editar, eliminar y mantener sus propios proyectos, así como facilitar la toma de decisiones. Para el personal de apoyo académico, el sistema ofrecería la capacidad de automatizar la comunicación, ver el proceso y tener toda la información en un mismo lugar, reduciendo los riesgos asociados con la gestión manual de los trabajos de grado en el posgrado de la Facultad de Ingeniería y Ciencias de la Universidad Javeriana Cali.
Javeriana University Cali currently manages undergraduate theses manually, which implies a considerable workload for academic staff and increases the risk of errors and problems in the evaluation process. Communication, citations, record keeping, and verifications are all done via email, generating duplication and potential confusion. The current solution, based on Excel and Teams, is insufficient, and other commercial alternatives have limitations. In response to these challenges, a comprehensive management system was developed that would allow students to clearly track the status of their work, enter, register, edit, delete, and maintain their own projects, and facilitate decision-making. For academic support staff, the system would offer the ability to automate communication, view the process, and have all information in one place, reducing the risks associated with the manual management of undergraduate theses in the graduate program of the Faculty of Engineering and Sciences at Javeriana University Cali.
Javeriana University Cali currently manages undergraduate theses manually, which implies a considerable workload for academic staff and increases the risk of errors and problems in the evaluation process. Communication, citations, record keeping, and verifications are all done via email, generating duplication and potential confusion. The current solution, based on Excel and Teams, is insufficient, and other commercial alternatives have limitations. In response to these challenges, a comprehensive management system was developed that would allow students to clearly track the status of their work, enter, register, edit, delete, and maintain their own projects, and facilitate decision-making. For academic support staff, the system would offer the ability to automate communication, view the process, and have all information in one place, reducing the risks associated with the manual management of undergraduate theses in the graduate program of the Faculty of Engineering and Sciences at Javeriana University Cali.
Description
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Keywords
Gestión de proyectos, Trabajos de grado, Posgrado, Facultad de ingeniería y ciencias, Project management, Degree projects, Graduate program, Faculty of Engineering and Sciences